Job Description
Role Overview
As an Onboarding Specialist, you’ll play a key role in delivering a seamless and engaging experience for new hires. Reporting to the Shared Services Team, you’ll coordinate onboarding logistics, serve as a trusted point of contact, and continuously improve processes to ensure every new employee feels welcomed, informed, and set up for success.
Key Responsibilities
- Manage all administrative aspects of onboarding, including welcome emails, onboarding portal access, orientation logistics, and documentation (e.g., I-9, tax forms, NDAs).
- Act as the primary contact for new hires, providing guidance and support throughout their onboarding journey.
- Collaborate with hiring managers, IT, payroll, and other departments to ensure timely and accurate completion of onboarding tasks.
- Coordinate orientation sessions, including scheduling, agenda planning, and travel arrangements.
- Continuously evaluate and enhance onboarding workflows, checklists, and communications to improve the new hire experience.
- Ensure compliance with internal policies and labor regulations during onboarding.
- Maintain and update onboarding materials and internal knowledge base content.
- Monitor onboarding metrics (e.g., time-to-productivity, completion rates, feedback) and recommend improvements.
- Support broader HR operations, including triaging ServiceNow requests, tracking SLAs, and producing ticket trend reports.
Qualifications
- BA/BS degree or equivalent professional experience
- Experience with HRIS platforms such as SuccessFactors, Workday, or Oracle
- Strong organizational skills and ability to prioritize in a fast-paced environment
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Strong client service orientation and ability to build effective working relationships
- High attention to detail and commitment to quality
Job Tags
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