Job Description

Position Purpose:

The Administrative Assistant directly supports the Senior Leadership team and is responsible for overall office management. This position must work well independently with little supervision as well as within a team concept, and be able to multitask to meet the demands of a fast-paced, diverse environment.

Duties and Responsibilities:

The activities listed below are not all inclusive; however, they are indicative of the type of activities normally performed by the Administrative Assistant. Other duties or projects may be assigned by management from time to time. This position will be required to work overtime as needed.

 Duties:

• Completes a broad variety of administrative tasks for the Senior Leadership Team: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Order office supplies for SRC
• Manages the following tasks for new hires: ordering business cards, setting up their desk, and ordering supplies if needed
• Retrieve the mail and distribute it to the appropriate department
•  Answer phones and direct all incoming calls to the appropriate party promptly and efficiently
• Update and maintain the CRM platform for SRC
• Assist with communication, including drafting emails, internal announcements, and a communication plan for staff after a key event.
• Communicate and handle incoming and outgoing electronic communications on behalf of management.
• Assists the Director of Marketing with managing inventory and re-ordering of marketing material
• Manage StoneRiver document storage (manual and electronic files)
• Assists with planning and coordinating corporate events, including off-site meetings
• Order Christmas, birthday, and years of service gifts
• Maintain order in the break rooms and keep them fully stocked
• Orders meals for meetings and department lunches
• Manages the Boardroom and Conference room calendars
• Special projects as assigned
• Other duties as assigned

Skills:

• Results-oriented and a self-starter
• Efficient
• Ability to multitask
• Excellent communicator, written and verbal
• Organization skills and attention to detail are essential
• Demonstrated ability to prioritize and manage multiple priorities
• Ability to handle confidential information with discretion
• Forward-looking thinker who actively seeks opportunities and proposes solutions
• Proficient in Microsoft Suite, including Outlook, Word, and Excel

Preferred Educational Requirements:

Bachelor’s Degree, Required

Training and Experience:

Prefer 3+ years as an administrative assistant

Other:

Notary Commission

30 hours per week 

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